Accessibility at useR! 2021

The need for accessibility is recognized but still too often not actually enforced or put at the center of the design of a conference. The onset of the COVID-19 pandemic forced everyone shift the ways we work and meet. As many events that were supposed to be held in place, useR! 2021 had to make the shift towards an online conference. We are looking for ways to make this experience an opportunity to implement accessibility standards that last after the pandemic ends. Our goal at UseR! 2021 is to set up the bar high regarding accessibility. We do as much as we can as organizers, and we expect presenters to be mindful of accessibility in their contributions.

We have a specific contact e-mail address for questions, feedbacks, or comments: user2021-accessibility[at]r-project.org.

Our Efforts as Organizers

The technology team is working to ensure the conference platform will be accessible with screen reading software and easy to navigate.
Abstract and Tutorial submission, as well as Registration forms are designed with accessibility in mind.
Recorded content will be captioned.
Live content will be captioned live whenever this is possible.
We strive to make all conference materials (e.g., schedule, abstracts, slides) available in accessible formats before the conference.
We define accessibility guidelines and remind our contributors to adhere to these.

Accessibility Guidelines

In spite of the awareness that accessibility is a key step towards inclusion, sometimes we do not know how to improve our presentations, scripts, and figures. For this reason, we provide these accessibility guidelines for participants to adhere to when making their contributions. Please read our blog post for more details. The text below gives you indications that are valid for most contributions. We have also prepared short checklists that are specific for each format:

For specific questions regarding accessibility, you can also contact us via email at user2021-accessibility[at]r-project.org.

Slides

Text-based slides, such as rmarkdown, beamer or xaringan are highly recommended because screen readers can read them or the text files that structure them.
UseR! 2021 has a xaringan template to guide you. See Creating xaringan slides using the useR! theme.
Give preference to slides that can be hosted and navigated on the web. These can be scrolled independently by the audience while you present your talk.
If you need to present in MS PowerPoint or similar, keep the original file and avoid providing only a PDF to your audience. Semantic formatting (e.g., nested lists) is often unavailable to screen readers in the .pptx format.

Slide availability

We want to make your slides available before your talk, so that participants can have access to the content while you present. Place your slides in a web-based platform, such as GitHub pages, GitLab pages, RPubs, or Google Slides. Having access to the material will not only improve accessibility for blind or low-vision participants, but help everyone at the conference follow what is being presented.

Slide appearance and format tips

Create simple slides without complicated layouts, formatting, or animations and transitions.
Provide alt-text for all your figures, particularly if you use image-only slides.
Make sure color palettes can be seen by people with color blindness.
Check the font size and present from your smallest screen. Avoid small fonts.
Prefer high contrast.
Add alt-text to your plots and figures and describe them briefly but completely when presenting them, highlighting the essential parts of the plot according to the context of the presentation. For tutorials, include a longer explanation of how the code relates to the visual output.

Other considerations

At useR! 2021 we aim to welcome people from around the globe. This includes a large majority of people who are non-native speakers of English. We would like to make their conference experience as comfortable as possible. Captions should help everyone follow presentations more easily. Regular talks and Lightning presentations can be pre-recorded in other languages than English, as long as an English transcript is provided for subtitles. Captions and translations are key to connect all the conference attendants. Steps towards the inclusion of people with disabilities are beneficial for everyone.

Creating xaringan slides using the useR! theme

Install xaringan package from GitHub remotes::install_github('yihui/xaringan')
If you are using RStudio:
- Go to File > New file > RMarkdown
- Select From template: Ninja presentation.
If you do not use RStudio you can create a .Rmd file and add a xaringan YAML header:
```
  ---
  title: "A Cool Presentation"
  output:
    xaringan::moon_reader:
  ---
```
To use the useR! theme, add the following CSS options in the YAML header of the presentation:
```
  output:
    xaringan::moon_reader:
      css: ["useR", "useR-fonts"]
```
To knit the document, click on the knit button in RStudio, or use rmarkdown::render(). Alternatively, you can knit a live preview using xaringan::inf_mr()

Additional references

Accessible Conference Guide

Enhancing the inclusivity and accessibility of your online calls

How to Make Your Presentations Accessible to All

Cómo hacer reuniones virtuales pensadas para todas las personas (How to make virtual meetings designed for everyone)

Contrast checker

Mohamed El Fodil Ihaddaden’s package ‘savonliquide’ for a Contrast checker API in R

How to Create Alternative Text for Images for Accessibility and SEO

Inclusive design social media

WGBH - Guidelines for Describing STEM Images

Diagram Center (Accessible Graphics)

Diagram Center (Accessible Math)

CSUN - Math and Science Accessibility Overview

To cite these guidelines:

Sánchez-Tapia, A., Hare, L., Chávez, J., Canelón, S., Hug Peter, D., 2021. useR! 2021 Accessibility guidelines. 
Retrieved from https://user2021.r-project.org/participation/accessibility/.

BibTeX citation

@misc{sanchez-tapia_user_2021,
  title = {{{useR}}! 2021 {{Accessibility}} Guidelines},
  author = {{S{\'a}nchez-Tapia}, Andrea and Hare, Liz and Ch{\'a}vez, Joselyn and Canel{\'o}n, Silvia and Hug Peter, Dorothea},
  year = {2021},
  abstract = {Guidelines and standards to make useR! 2021 accessible},
  url = {https://user2021.r-project.org/participation/accessibility/}
}